Lookeen for Law Firms
Pleadings, correspondence and exhibits for a matter live in Outlook, in PST archives and on network drives. Lookeen finds them with one search – and can be run so that client data never leaves your network.
The biggest challenges for law firms
Matters get more complex, files keep growing, and professional rules leave no room on deadlines or confidentiality.
The file is never in one place
Pleadings sit in the practice management system, correspondence in Outlook, court and portal messages as exports, exhibits on the network drive and older matters in PST archives. Taking over a matter means searching in five places.
Deadlines and call-backs under pressure
When a client or opposing counsel calls, the right version of a brief and the email that went with it have to be on screen at once. Time lost searching usually can’t be billed.
Years of retention
Client files have to be kept for years after a matter closes, and many firms keep them longer because of liability. Old matters that come back years later still have to be found quickly.
Confidentiality applies to AI too
Professional secrecy covers every tool you use. Public AI services that take uploaded case material are off limits for many firms, however much time they promise to save.
How Lookeen helps
One search across mailboxes, archives and file shares, and an AI that stays on your own network.
Everything about a matter in one list
Lookeen searches Outlook, Exchange, PST archives and local and network drives. Emails with attachments, exported messages, drafts and scans appear together, found by file number, name or a phrase.
Precise enough for file numbers
Exact phrases, AND/OR/NOT, wildcards and date filters find a file number or a clause even in large collections. Duplicate emails from Inbox and Sent are merged.
Old matters back in seconds
PST archives from years ago and scanned files stay searchable. OCR makes text in scans findable and leaves the originals unchanged.
Understand files with Lookeen AI
Have a long exchange of letters summarized, build a timeline of events or show contradictions between briefs. Every statement links to its source in your data.
AI without client data in someone else’s cloud
Lookeen AI can run on local language models in your own infrastructure. It is off by default, and customer data is never used for training.
Shared mailboxes for the team
Lookeen Server also indexes shared mailboxes and public folders. Everyone only sees what they can already open in Exchange.
Confidentiality & control
Client privilege and professional rules apply to your search too: every piece of information stays where it belongs.
- No DPA needed for search: Because content never leaves your network, Lookeen GmbH does not process data on your behalf for it. Data protection & GDPR
- Index inside your network: Lookeen Server is installed on-premises. The search index lives on your own drives, and Lookeen GmbH has no access to it.
- Permissions carry over: Results are filtered by the rights in Active Directory, the file system and Exchange. Nobody finds more through Lookeen than they could already open.
- AI with local models: Lookeen AI works with language models in your own infrastructure – documents never leave your network. AI is off by default and only enabled when an administrator chooses to; customer data is never used for training. Learn more
- No outside connection at all: For single workstations, Lookeen Desktop (On-Prem) is available on request – a variant that sends no data externally.
The right fit
Lookeen comes as a single-workstation solution and as a central server solution. Here is how they fit you.
Lookeen Desktop
For solo practitioners and small firms: installed in minutes, searches your mailbox, PST archives and network drives.
Lookeen Server
For firms with several offices or teams: one central index for Exchange, Microsoft 365, PST archives and file shares, with Active Directory sign-in.