---
title: "Outlook search features – filters, search syntax, preview and AI | Lookeen"
url: https://lookeen.com/solutions/outlook-search/outlook-search-features
lang: en
description: "Categories, column filters, discovery panel, search syntax, preview with highlights, tags and AI: every feature Lookeen uses to search Outlook."
published: 2018-12-21T12:55:32+00:00
modified: 2026-10-23T09:00:00+00:00
---

# Outlook search features

From a quick keyword search to a precise query by sender, period and attachment: Lookeen has the tools to find the right thing instantly, even in large mailboxes.

[Try it free](https://lookeen.com/get-started) [All features](https://lookeen.com/product/features)

## Narrow down

Narrow results down quickly with categories and filters.

### Categories

All, files, mails, attachments, calendar, people, notes and tasks – each with its hit count.

### Discovery panel

Type, file type, size, date, attachments, tags, from, to and path as filters beside the result list.

### Column filters

Every column filters on its own: text for name or sender, a calendar for periods, size, tags.

## Search syntax

For those who want to be precise:

| Input | Effect |
| --- | --- |
| `"Angebot 2024"` | exactly this phrase |
| `quote OR offer` | either term |
| `quote -draft` | without “draft” |
| `contr*` | wildcard for any ending |
| `Maier~` | fuzzy search, also finds Meier and Mayer |
| `from:meier subject:quote` | sender and subject |
| `date:[20240101 to 20240331]` | only this period |
| `#phoenix` | tagged “phoenix” |
| `size:[1MB to 5MB]` | by size |

## Read and keep working

Read, organize and process results right in Lookeen.

### Preview with highlights

Email and attachments in the preview – Word, Excel, PowerPoint, PDF and more – with matches highlighted, page navigation and zoom.

### Tags

Your own tags with colours and groups sort results by project or matter and work as filters themselves.

### Context menu

Reply, forward, move, copy, save, send as ZIP – for one message or many.

### Favourites and history

Saved and previous searches are suggested as you type.

### Lookeen AI

Summarise, find issues, draft replies and ask questions across all your data.

[More on AI](https://lookeen.com/ki)

### Dark mode

Light or dark, as you prefer – and in German or English.

Related: [Email search](https://lookeen.com/solutions/outlook-search/email-search) · [Desktop search features](https://lookeen.com/solutions/desktop-search/desktop-search-features) · [Technology](https://lookeen.com/product/features)

## Try it free, no strings attached

Test the full feature set of Lookeen for 14 days – with your own data.

[Get started](https://lookeen.com/get-started) [Talk to us](https://lookeen.com/contact)